New Form I-9 Form – Mandated Use As Of January 22, 2017

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New Form I-9 Form – Mandated Use As Of January 22, 2017

The U.S. Citizenship and Immigration Services (USCIS) has released the new Form I-9 which requires all employers to use the new form as of January 22, 2017.   Previous versions of the I-9 form that have expired shall no longer be used. The USCIS has indicated that there are two formats in which the new Form I-9 may be completed,

  • Completed partially online and then printed for the signature or
  • Completed by printing and solely completing it on paper only.

The partially online and then printed for the signature version is there to assist employers with completing the Form I-9 correctly. However, if an employer does not have computer and printing access while completing the Form I-9 process, printing the form and completing it on paper is still available. Both options of the Form I-9 are available from the USCIS website.

Another difference in the new format is that the USCIS has separated out the instructions on the Form I-9. Whereas, the previous version combined both into one document. When giving a new employee the Form I-9, it is still recommended that you provide them both the Form I-9 and the instructions.  We also recommend you review the instructions to ensure you accurately complete the new form per the required guidelines which includes utilizing the correct abbreviations when completing the form.

The Form I-9 was implemented on November 6, 1986 due to the Immigration Reform and Control Act (IRCA). It is a requirement that all employees complete Section 1 of the Form I-9 on their first day of employment. In turn, the employer must complete Section 2 of the Form I-9 on or by the employee’s third day of employment to be in compliance.   The Form I-9 must be completed by the employee and employer in its entirety for employees who only work for one day. Violations for not complying with the Form I-9 requirements have increased effective August 1, 2016. Fines now range from $375 to $3,200 per form. Fines are accessed and documented during an Immigration and Customs Enforcement (ICE) audit.

Please feel free to contact Virtual Outsourcing Solutions, Inc. if you need any assistance with your Form I-9 policies and procedures at 951-693-4477 or info@yourvos.com. We would be happy to assist you in any way that we can.

The information provided is for educational purposes.   It is based on Human Resource best practices and procedures and shall not be construed as legal advice. Article by: Lori D. Marruffo, HR Consultant,Virtual Outsourcing Solutions, Inc.